On January 13, 2027, inactive Canvas academic courses will be archived. The archiving plan will cover UCR academic courses from spring 2022 and prior years (see UCR School of Medicine exception below) and Professional and Global Education (PGE, formerly UCR Extension) academic courses that are at least five (5) years old.
Archived UCR academic courses will be retained for three (3) years, while archived PGE academic courses will be retained for two (2) years, after which they will be deleted.
What is not included in the archiving on January 13:
- For UCR: Courses extended past spring 2022 (i.e., June 2022), School of Medicine (SOM) courses from 2019 forward, and Community courses (non-Banner courses)
- For PGE: Courses extended past spring 2021 (i.e., June 2021) and non-course-related Canvas sites, such as templates and sandboxes
Moving forward, the Canvas course archiving process will run annually every June 30. UCR courses older than four (4) years, UCR SOM courses older than seven (7) years, and PGE courses that are at least five (5) years old will be archived, except if granted an extension or exception.
An announcement was issued by ITS and XCITE via email to all UCR faculty and PGE instructors. Every year, a reminder will be sent to impacted faculty members and instructors via email prior to the June 30 initiation of the archiving process. Faculty and instructors will be given ample time to request exceptions for their courses (see the exception request process below).
The Canvas course archiving process was planned and developed with guidance and support from the Academic Senate Leadership and Executive Council.
What Happens to Archived Canvas Courses?
Once a Canvas course is archived, they are removed from Canvas LMS. However, during the set archival period, the data is retained within Canvas Archiving. When the archival period ends, the data is deleted from Canvas Archiving.
Why We Are Archiving Canvas Courses
UCR is committed to providing an electronic environment that is accessible to everyone, including our community members with disabilities that impact interaction with digital content. Archiving old and unused Canvas courses helps us ensure we are not putting out digital content that potentially contains outdated information and is not compliant with the Americans with Disabilities Act (ADA).
Additionally, the Canvas course archiving initiative helps streamline faculty and instructors’ Canvas spaces by automatically removing older and outdated content.
Exception Requests
Faculty members and instructors who wish to exclude certain courses from the archiving may submit an exception request to XCITE. Exception requests must be submitted at least thirty (30) business days before the scheduled archiving process.
For questions or concerns related to the Canvas course archiving initiative, please email XCITE at xcite-help@ucr.edu.
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