Dear Campus Community,

Information Technology Solutions (ITS), in close collaboration with campus stakeholders, is excited to launch 25Live, a comprehensive scheduling and space management system that will serve as the central platform for all room and event bookings across campus.

This project aims to create a seamlessly integrated, intuitive, and efficient campus-wide event and room scheduling ecosystem that empowers students, faculty, and staff to readily access campus resources. By centralizing scheduling processes and leveraging modern technology, we will enhance transparency, optimize space utilization, foster collaboration, and provide an enhanced, consistent experience for all members of the UCR community.

Key Benefits of Using 25Live

• Streamlined Scheduling Processes: Say goodbye to navigating disparate systems or wondering who is responsible for a particular space or the process to request it. 25Live provides all the information you need, including a unified and simplified approach to campus space reservation.
• Reduced Scheduling Conflicts: By centralizing reservations, 25Live helps prevent conflicts and provides real-time room availability, leading to smoother event planning.
• Improved Space Utilization: The system offers greater visibility into campus spaces, including those that may be underutilized, allowing us to optimize our resources.
• Enhanced Communication and Collaboration: 25Live facilitates improved coordination among departments and event planners.
• Data-Informed Decision-Making: Room resource managers can use the system’s comprehensive reporting capabilities to get insight into event and space usage, supporting better resource management.
• Convenient and Accessible: 25Live is accessible through your web browser, meaning it does not require installation. The system also automatically updates, lessening the need for IT maintenance.

This implementation aims to provide visibility and consistency in process, empowering the entire campus community. Room resource managers will continue to manage spaces within their respective buildings, now from within a centralized and automated system.

Project Timeline and Implementation Phases

The implementation of 25Live will occur in phases to ensure a smooth transition:

• Phase 1 (July 1 through August 31, 2025): This initial phase will focus on replacing existing systems for the Highlander Union Building (HUB), Bourns College of Engineering (BCOE), Palm Desert Center, Student Recreation Center (SRC), and Dining Services. 
• Phase 2 (Expanding Adoption in September 2025): Following Phase 1, we will gradually expand access to other units across campus, including the School of Business, the College of Humanities, Arts, and Social Sciences (CHASS), and the School of Medicine (SOM).
• Phase 3 (Full Implementation by Winter 2026): All scheduling activities across the university will fully transition to 25Live.

To stay updated on the project timeline, please visit the 25Live landing page.

Comprehensive Support and Training

To ensure your success, ITS is committed to providing training and support throughout the transition. These support materials will be posted on the 25Live webpage as soon as they are available.

We are confident that 25Live will transform how we manage campus spaces and events, fostering greater collaboration and efficiency for our entire community. For more information on this initiative, we invite you to visit the 25Live project page.

We look forward to your active participation and welcome your feedback as we move forward with this exciting project. Additionally, we encourage room and event space managers who are interested in being part of the next phase to request a consultation.

Sincerely,

Teri Eckman
Executive Director for Student Information Systems
Information Technology Solutions